How to Plan a Stunning Louisville Wedding for 150 Guests on a $40,000 Budget
Planning a wedding is an exciting time, but it can also feel overwhelming—especially when you’re working within a specific budget. At Events by Jacquline, we believe you can still have the wedding of your dreams without breaking the bank. Here’s how you can plan a beautiful Louisville wedding for 150 guests with a budget of $40,000.
1. Venue ($7,000 - $10,000)
Louisville offers a range of beautiful venues, from historic estates to modern ballrooms. Many venues will include tables, chairs, and basic rentals in their packages. For example, The Prologue provides an elegant space for both ceremonies and receptions. Depending on the season and day of the week, you can expect to spend between $7,000 and $10,000 for the venue.
2. Catering & Bar Service ($12,000 - $15,000)
For 150 guests, catering will be one of the biggest parts of your budget. You can expect to pay between $60 and $100 per guest, depending on your menu choices. A typical catering package in Louisville includes hors d’oeuvres, a plated or buffet dinner, and bar service with options for signature cocktails. Working with a caterer from a preferred list can also save on costs while ensuring quality service.
3. Photography & Videography ($4,000 - $6,000)
Capturing your special day is a top priority. Louisville has many talented photographers and videographers who offer packages that range between $4,000 and $6,000. This typically includes full-day coverage, engagement sessions, and highlight reels for the video.
4. Florals & Decor ($3,000 - $5,000)
Whether you’re going for classic elegance or modern flair, florals and décor can set the tone for your event. This budget covers bouquets, centerpieces, ceremony backdrops, and additional venue décor. Consider using in-season flowers to save on costs.
5. Entertainment ($2,500 - $4,000)
Live bands and DJs create the perfect atmosphere for your wedding day. In Louisville, expect to pay between $2,500 and $4,000 for a talented DJ or live band for a full reception. You may also want to budget for ceremony music, like a string quartet or solo guitarist.
6. Wedding Dress & Attire ($2,000 - $3,500)
For the bride, your wedding dress and accessories can range from $2,000 to $3,500. Louisville has several bridal boutiques offering everything from custom gowns to designer collections. Don’t forget to budget for alterations and any additional attire needs for the groom and bridal party.
7. Stationery & Invitations ($1,000 - $1,500)
Your wedding invitations set the tone for your big day. With 150 guests, you’ll likely be sending out around 75-100 invitations. Custom designs, high-quality paper, and calligraphy can range from $1,000 to $1,500, depending on the level of detail you want.
8. Planner & Coordinator ($3,000 - $5,000)
Hiring a wedding planner or day-of coordinator is crucial to ensuring your day goes smoothly. At Events by Jacquline, we offer planning packages starting at $3,000. We handle all the logistics, from vendor coordination to timeline creation, so you can enjoy your day stress-free.
9. Cake & Desserts ($1,000 - $2,000)
Louisville has many fantastic bakeries to choose from when it comes to your wedding cake. Expect to pay between $1,000 and $2,000 for a custom-designed cake that serves 150 guests. Many couples also choose to add dessert tables or late-night snacks, which should be factored into this cost.
10. Miscellaneous & Extras ($1,000 - $2,000)
It’s important to have some wiggle room for unexpected costs. This can include tips for vendors, transportation, wedding favors, and other last-minute expenses.
Total Budget: $40,000
By thoughtfully allocating your budget and working with trusted vendors, your dream wedding in Louisville can become a reality without sacrificing style or quality. If you’re ready to start planning, reach out to Events by Jacquline today!